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Saturday, February 28, 2015

Computer

Chapter 1 Introduction and evolution of computer

Computer is defined as an electronic, digital, automatic machine which receives input from the user through input devices as keyboard, mouse, processes it by processer, store it if necessary in storage devices (RAM: primary/HDD: Secondary) and gives the meaningful output in desired format through output devices such as printer, monitor, etc.
In short, it is defined as a machine that processes the data and gives meaningful output according to instruction given by user.

Features:

1.   Speed and size
2.   Vast storage capacity
3.   Diligence
4.   Versatile
5.   Automatic
6.   Accuracy
7.   Reliability
8.   Electronic
9.   Non-intelligence
10.                     Communication

Capabilities

1)   Provides faster and cheaper means of communication
2)   Has a very huge storage capacity
3)   100% efficient and accurate jobs are performed by it
4)   Works 100 times faster than human beings
5)   Can perform such tasks which is impossible for humans

Limitations

      I.            does nothing without the information provided by user so it’s a dull machine
   II.            electricity is most to run
III.            literate and technical person can only operate it
IV.            proper maintenance is needed otherwise 100% accurate results are not observed

Basic terms used in computer

A.  Hardware
Physical parts of whole computer system which have got some shapes and sizes and also touchable and seen are hardware. E.g. mouse, CPU, monitor
B.  Software
Collection of programs for performing specific task is known as software. It does not have any shapes and sizes; neither can we see it but can feel it.
C.   Command
The instruction and order given by the user to the computer to do some specific task. They depend on language we use but after all it is to be translated in binary code.
D.  Program
The collection of instruction written in a sequential form and in a logical way is program
E.   RAM Random Access Memory
RAM is a volatile primary memory device that stores data temporarily. Data are stored in it till the system is working. It is directly connected with CPU
F.   ROM Read Only Memory
ROM is a non-volatile primary memory device that stores data permanently or semi-permanently. It is a computer’s memory in which all the booting procedures are stored through computer system boots.
G.  CPU Central Processing Unit
It is the brain of the computer where all processing and operations are performed. It is a brainless idiot servant
H. Data
It is a raw material for information. It can be text, audio, video, images or their combination. It is the initial form of information
    i.        Primary data
 ii.        Secondary data
I.      Information
The outcome of data or the result of processed data is information. True data is needed for true information.
J.      Memory
The place in a computer system where data and information are stored permanently or temporarily
    i.        Primary memory
 ii.        Secondary memory
RAM
ROM
1.   It is volatile memory
It is non-volatile memory
2.   RAM is loading memory
ROM is boot-up memory
3.   It is user’s memory
It is computer’s memory
4.   It is little expensive
It’s cheaper than RAM

Memory chart

Application fields of computer

      I.            Home
   II.            Office
III.            Banking
IV.            Business enterprises
  V.            Education
VI.            Research and engineering
VII.            Simulation
VIII.            Misiel guiding
IX.            Weather forecasting
   X.            Communication
XI.            Transportation
XII.            Entertainment
XIII.            Software making
XIV.            Film making
XV.            Advertisement
XVI.            Health
XVII.            Medical science

History of computer

Father of computer science: Charles Babbage


Charles Babbage invented analytical engine in 1842 A.D. which consisted of 4 components such as store (memory), the mill (CPU) input selection (using punch card) and output selection (using punch card) which we use in our modern computers
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Sunday, February 15, 2015

Process of Auditing (Presentation)

Process of Auditing is my topic for presentation in my class at Tuesday, February, 24, 2015.

First of all, to know about the process of auditing we must go through the following points:

1.   Meaning of auditing
2.   Objectives of auditing
3.   Nature and Scope of auditing
4.   Advantages of auditing
If you don't know about these above defined points please click here to read!!!!!!!!
Then after we come to PROCESS OF AUDITING


PROCESS OF AUDITING

The process of auditing may differ from the person to person, organization to organization according to the nature. But the common process of auditing is explained as follows;
1) Pre-auditing Stage
a)Authorized appointment of Auditor and issue of acceptance letter
Appointment letter should be in the hand of auditor’s hand before audit. An auditor must check his appointment is in accordance with provisions of act or made by Board of Director (BOD) or Annual general meeting (AGM) or Company registrar office (CRO). Before accepting work of a new audit, it is established professional etiquette for proposed auditor to communicate with previous auditor to see whether he has any objections to raise. If the auditor satisfied with reasons for non appointment of previous auditor he should confirm his acceptance. Auditor should issue acceptance letter in the name of organization for confirmation his acceptance as an auditor final audit of the organization.
b)Audit engagement
Appointment letter is formally called audit engagement letter.
2) Audit Planning Stage
3) Audit Execution

Another topics is

Presentation And Communication Skills

What is communication?

Communication is
ü Interchange of thoughts, opinions or information by speech, writings or signs- Robert Anderson
ü Is the process by which information is transmitted between individuals and/or organizations so that an understanding response results- Peter Little
ü Is purposive interchange resulting in workable understanding and agreement between sender and receiver of a message –George Verdaman

7 C’s of communication – Francis J. Bergin

1.    Completeness
2.    Conciseness
3.    Clarity
4.    Correctness
5.    Consideration
6.    Courtesy
7.    Concreteness

4 P’s of presentation

A.  Planning
    I.        Identify needs, wants and goals
Determine key idea of your message
Who is the audience?
·       Age group
·       Education, experience
·       Culture

What does my audience know about this topic?

Remember! Content must be
Ø Around your purpose
Ø Audience’s interest
Ø Audience’s level of understanding
Ø Select word and phrases common to your audience
Failing to plan is planning to fail
B.   Preparing
Prepare an attention getting opening
To elicit the audience’s interest
ü Use question
ü Make starting statement
ü Use topic related quotation or phrase
ü Relate a relevant incident
Strengthen statement by supporting materials
ü Examples
ü Statistics
ü Testimony
ü Display your numerical data un chart form
ü Display structural data in flow chart
ü Add pictures to reinforce your information
ü Use gender responsive and friendly language
o   Don’t make any bias statement
o   Use gender neutral language
C.   Practice
Practice your presentation in front of a small audience or a colleague
ASK FOR FEEDBACK
*   Is your message clear?
*   Does your evidence support your key points?
*   Are your graphics and illustrations clear, appealing, and relevant to the topic?
*   Are you talking in terms of your audience’s interest?
*   Is your close memorable?
*   Did you achieve your intended results?

THE BEST CURE OF NERVOUSNESS IS CONFIDENCE AND CONFIDENCE COMES FROM PRACTICE
REHEARSE THE TIMING OF THE PRESENTATION

D.  Present
Structure of your presentation
Introduction
·       Tell them what are you going to tell them
·       Attractive
·       Main body
·       Tell them
·       Clear and meaning full
·       Conclusion
                    Tell them what have told them
Clear and crisp
Make a positive impression
Establish eye contact to all the audience
Speak in heightened
Conversational tone
Emphasize important points

Take brief pause before and after important point
Be sincere with your audience
Ask your audience questions to be sure that they are following you

Effective communication helps to

a.     Identify common misconceptions, barriers, and biases that interfere understanding
b.    Anticipate problem
c.     Make effective decisions
d.    Reduces intensity of conflict
e.     Maintain good interpersonal relation and professional dynamism
f.      Enhance creativity and productivity at work

Benefits of effective communication

v Speedy problem solving
v Stronger decision making
v Increased productivity
v Steadier work flow
v Stronger business relationships
v Clearer professional image
v Improved stakeholder response

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