Geographical Filing

Geographical Filing

in Geographical filing all the papers, records are arranged according to the region, district, zones, etc which are also arranged in alphabetical or numerical filing system.

Advantages

a. It is simple to understand and easy to operate.
b. Needed files can be located fast with the help of index.
c. It is suitable for offices having operation in wide geographical areas. Global companies use this system.
d. It requires little time for filing documents.

Disadvantages

a. It is expensive; it requires index which is not suitable for small offices.
b. It is difficult to handle if geographical knowledge is poor.
c. The name of place and person is written on the file tab so there is lack of secrecy.
d. Classification of documents in geographical are is time consuming.